Privacy Policy for the São Mamede Wine Project, Salto Bar & Salto del Caballo Guesthouse

Effective Date: 23. April 2025
Website: [https://smwp.wine]

This Privacy Policy explains how we collect, use, and protect your personal data when you interact with the São Mamede Wine Project (SMWP), Salto Bar, and the Salto del Caballo Guesthouse (B&B) — in accordance with the EU General Data Protection Regulation (GDPR).

1. Who We Are

Our project spans the borderlands of Portugal and Spain, grounded in nature, sustainability, and hospitality. Our ecosystem includes:

  • The São Mamede Wine Project (SMWP) — a natural wine initiative based in Portugal
  • Salto Bar and the Salto del Caballo Guesthouse (B&B) — based in Spain

We are represented by two separate legal entities:

  • SMWP São Mamede Wine Project Unipessoal Lda.
    • Registered in Portugal, subject to Portuguese law
  • SMWP Enotourismo SLU
    • Registered in Spain, subject to Spanish law

Our website offers access to all parts of our project. We aim to treat your data with as much care as we treat our wine and guests.

2. What Data We Collect and Why

We collect only what’s needed to operate responsibly and offer you the best experience.

When You Visit the Website:

  • Technical and usage data (browser, device, IP address, language, country, page visits)
    • Purpose: to analyse and improve our site
    • Lawful Basis: legitimate interest

When You Contact Us, Subscribe or Become a Member of the Grape Minds Society:

  • Name and email address
  • Message content
    • Purpose: to respond or keep in touch if you’ve opted in
    • Lawful Basis: consent or legitimate interest

When You Book With Us:

  • Contact details (name, email, phone, nationality, ID/Passport Number if required by local law)
  • Booking details (dates, preferences, dietary/access info if shared)
    • Purpose: to confirm and manage your stay, wine course, or table
    • Lawful Basis: contract (to provide the service)

We do not process special categories of data unless voluntarily shared for service-related reasons (e.g., food allergies).

3. How We Use Your Data

We use your data to:

  • Communicate with you
  • Process and confirm bookings
  • Send relevant updates (only if you’ve subscribed)
  • Improve our services and ensure website performance
  • Meet legal obligations (such as local guest registration requirements)

We do not use your data for advertising, profiling, or tracking across websites.

4. Cookies & Analytics

We use lightweight analytics from Google Analytics, focused on anonymous data.

  • We do not use advertising cookies
  • You can control cookies via your browser settings
  • No personal identifiers are used in our analytics

5. Data Processors & Sharing

We may share your data with:

  • Email and newsletter services (handled by us at SMWP)
  • Booking platforms (e.g., Airbnb, Stripe, …)
  • Local tax or legal authorities, where required
  • IT providers for hosting, backup, or analytics

All processors are GDPR-compliant and only use data under our instruction.

We do not sell or share your data with advertisers.

6. International Transfers

Our services and data are generally hosted in the EU. If any provider stores data outside the EEA, we ensure safeguards such as:

  • Standard Contractual Clauses
  • Data Processing Agreements (DPAs)
  • Use of platforms adhering to GDPR adequacy standards

7. Data Retention

We retain your data only as long as necessary:

  • Booking data: up to 6 years, for legal/accounting purposes
  • Subscription data: until you unsubscribe
  • General enquiries: deleted after 12 months, unless ongoing communication applies

8. Your Rights Under GDPR

You can:

  • Request access to your data
  • Request correction or deletion
  • Withdraw consent at any time
  • Object to or restrict processing
  • Lodge a complaint with your national Data Protection Authority

To exercise these rights, email us at: hello@smwp.wine

9. Security

Your data is stored securely and only accessible by trusted team members or GDPR-compliant processors. We take reasonable technical and organisational measures to protect your information.

10. Legal Jurisdiction

Depending on the service, your data is processed under the following legal entities:

  • For wine-related activities, SMWP communications, and vineyard experiences:
    • SMWP São Mamede Wine Project Unipessoal Lda.
    • Registered in Portugal and subject to Portuguese law
  • For bookings and guest services at Salto Bar or the Salto del Caballo Guesthouse:
    • SMWP Enotourismo SLU
    • Registered in Spain and subject to Spanish law

We will always act in accordance with GDPR regardless of jurisdiction.

11. Changes to This Policy

We may update this Privacy Policy when needed. The latest version will always be published on our website. Significant changes will be communicated directly to subscribers.

12. Contact Us

📧 Email: hello@smwp.wine
📍 Portugal Office (Wine Project): SMWP São Mamede Wine Project Unipessoal Lda., Quinta São Sebastião
Lugar do Jardim, 7330-315 Marvão, Portugal
📍 Spain Office (Bar & B&B): SMWP Enotourismo SLU, Salto del Caballo, C/ Doña Maria Plaza 61, 10516 La Fontañeira, Spain
🌍 Website: https://smwp.wine